Software Web para Apoyar la Gestión de Conceptos Técnicos Generados por el Archivo General de la Nación

Abstract

The digitization, preservation, and storage of the archives of public and private companies has been incorporated in great strides, generating the need to implement digital storage and file dissemination systems, giving the user agility and quality in consulting information. The general archive of the nation as a regulatory entity and creator of standards, processes and protocols for the conservation and preservation of the national archive, has been implementing different services for the general population in order to train and clear up all those doubts that are generated in the new processes and procedures for the conservation of the documentation prepared by the different entities.

The sub-directorate of digital transformation and archival innovation of the General Archive of the Nation, carries out, issues and disseminates technical concepts requested by the general population, resolving doubts and concerns about archival processes, however, it has been identified that, for the process storage and dissemination of these, long times are taken due to the lack of a specialized information system that allows efficient management, currently the implemented system feeds directly from a shared folder on the drive, which is only available for the sub-directorate of the national archives system, generating delays in the publication of new concepts.

The quick search or acquisition of information on these concepts on the web platform is limited by the search function implemented in the current system for the public, since it is ambiguous, its parameters focus solely on the names of the files, limiting the the results of each query drastically, forcing users to carry out searches manually, hindering the disclosure of the information contained in the concepts and their reuse.