Diseño e implementación del proceso de facturación para el área de presupuesto J8 - DOD US Embassy Colombia.

Abstract

Summary The following work details the professional internship process carried out in the arcano 66 S.A.S company, which provides personnel services for the military group of the embassy of the United States of America in Colombia under contract TO3001; The internship process is located in unit J8 or Resources Department of the Military Office, hereinafter RMO, which is responsible for managing the entire financial budget of the mission in Colombia. During the processes of review, approval and reporting of facts when passing through several units or areas, it generally falls into reprocesses (see Annex 1) which causes two or more people to analyze and process the same information several times, which leads to loss of resources and cost overruns. The improvement plan developed in professional practices consists of creating a digital file in Excel format where the most relevant information is, (see Annex 2), which contains access to information from all the units involved in the process as the Contracting Party. by way of consultation, RMO, Communications and the area of ​​Financial Management Officer hereinafter FMO, who are responsible for making payments. It should be clarified that it is not necessary to create information security protocols since each file created within the servers of the Department of Defense, hereafter DOD, the technology or IT team, carry out monitoring and follow-up of each user that manipulate, consult and modify each file regardless of their range or dependency in order to have traceability of file manipulation in case of errors. Basically, it is proposed to mitigate the time it takes for a person to validate and summarize the information of all the documents necessary for a payment and also in the face of the provider that the payment times are faster, which will have a greater cash flow. and a higher quality and service preference.