Gestión Técnica y Administrativa de Proyectos de Construcción en la empresa Foncolombia

Abstract

Based on the FONCOLOMBIA case, the purpose of this study is to examine the document management processes implemented in the administration of public contracts in the construction sector. It will assess the impact of the proper organization, control, and preservation of contractual documents on administrative processes and compliance by government entities within the framework of public procurement. During the course of the study, the primary document management tasks were analyzed, and the preparation and review of minutes, technical reports, official correspondence, as well as the necessary supporting documents, were considered during the monitoring and control of contracts. Some specific aspects identified through the internal performance analysis were the areas where we need to improve, including information traceability, documentation standardization, and the optimization of our administrative control mechanisms. To further increase the productivity of document management processes for organizations in the construction sector, strategies and tools should be developed and utilized as needed, the study stated. In this context, the study emphasizes that a structured document management system, which complies with the technical, legal, and regulatory requirements of public procurement in Colombia, is a prerequisite for improving project management and assisting in contract oversight, as well as for strengthening corporate management.