Gestión Eficiente de la Información: Reestructuración del Repositorio Documental

Abstract

This improvement plan project seeks to restructure the documentary repository of the company Tenaris TuboCaribe. This is a strategic resource that supports the management of commercial processes with clients and is also essential during internal or external audit processes. The initial diagnostic revealed deficiencies such as the lack of folder structuring within the repository, file duplication, disorganized timelines, and even missing relevant documentation. For a long time, this scenario caused delays in accessing information and impacted process traceability and management efficiency. The methodology applied consisted mainly of meetings with employees directly involved in the document management of these commercial processes, in order to clarify doubts about the files and documents, and thereby establish a new standard classification criterion. Subsequently, a new folder organization structure was designed and implemented, which will serve as support for the future maintenance of the repository and its proper use by the company’s different users. The expected results focus on making documents easier to locate, clearly identifiable, and useful for internal management, particularly during audit processes. In this way, the project seeks to optimize search time, improve information reliability, and facilitate decision-making. The impact of this restructuring will be significant for the company, as it will optimize document management, strengthen operational efficiency, and ensure better compliance with both internal and external requirements.