Automatizar para crecer: control de inventarios como mejora en el grupo Coomeva

Abstract

This improvement plan aims to propose an innovation and enhancement strategy for the Coomeva Cooperative Business Group, one of Colombia's largest cooperatives, which provides health, protection, and financial services to its members. During a professional internship within the administrative and financial department, an issue was identified regarding the requisition process for cafeteria and office supplies across the 15 offices managed by the Bogotá Regional division. Currently, this process is manual and repetitive, lacking a foundation in real-time or updated inventory data regarding the supplies held by each office. Consequently, the goal is to design an automated inventory control and tracking matrix for each office, enabling the monthly recording, updating, and monitoring of available supplies at every location. In light of this, the improvement plan will enable the Coomeva Group—specifically within the administrative and financial area—to optimize the monthly requisition processes carried out in the Oracle system. It will transform a manual, repetitive task into a more controlled and efficient process, thereby reducing administrative turnaround times. Furthermore, implementing an inventory control system will streamline individual requests and improve the tracking and organization of data concerning requisitions, consumption, and budgets allocated to each office. The implementation of this inventory control system aims to pave the way for the future automation of the requisition process, allowing the staff member responsible for it to focus on more productive tasks required within the department.