Propuesta de Mejora Para la Optimización del Seguimiento de los Instrumentos de Cooperación Internacional en la Oficina de Asuntos Internacionales del Invima Mediante Herramientas de Automatización Digital

Abstract

This improvement plan aims to strengthen the management and monitoring process of international cooperation instruments within the Office of International Affairs of the National Institute for Food and Drug Surveillance (INVIMA). Based on the diagnosis conducted during the professional internship, it was identified that although institutional information is stored in a digital repository, the monitoring of agreements and their expiration dates is mainly carried out manually, which may generate administrative risks and difficulties in consolidating strategic information. In response to this situation, the proposal consists of designing a traceability and automated alert system using tools from the Microsoft 365 ecosystem, particularly SharePoint and Power Automate. The proposal includes the standardization of information through metadata, the automation of preventive alerts, and the creation of a dashboard to facilitate monitoring of cooperation instruments. The implementation of this plan would optimize administrative efficiency, strengthen institutional traceability, and support the strategic management of international cooperation at INVIMA, in line with public sector digital transformation initiatives.